Here's where you enter

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Presented by the Sports Video Group 
& the National Association of Collegiate Directors of Athletics

2022 OFFICIAL RULES

KEY DATES

March 1, 2022 – April 15, 2022 – Entry Submission Period

May 18, 2022 – Finalists Announced

June 13, 2022 – Awards Presentation at the SVG College Summit 

TABLE OF CONTENTS

• Overview
• What’s New?

• Key Reminders
• Categories and Eligibility

• Entry Procedure

• Submission Requirements

• Eligibility Criteria

• Judging Information

• Entry Fees and Payment Information

• Prohibitions & Disqualifications

• Trophy Information

• Questions 

OVERVIEW 

Since its inception, the SVG College Sports Media Awards in association with NACDA have recognized the best in class in college sports video production. Over the previous decade, SVG has celebrated those who have pushed the envelope and set a higher standard for all who are part of this talented industry. 

Once again, at this year’s SVG College Summit, the Sports Video Group (SVG) and the National Association of Collegiate Directors of Athletics (NACDA) will award the outstanding work in college sports video productions from campuses across the country, and the staffs that makes them possible. 

WHAT’S NEW?

For those who have entered the SVG College Sports Media Awards in association with NACDA, please note some key changes to the rules and entry procedures:

·      For the third year in a row, there will be no entry fee for any submission. 

-       The ceremony returns to live in-person at the Omni Hotel in Atlanta and will be live streamed.  

We continue to support our college sports production membership who, in spite of many restrictions, are doing great work that deserves recognition.

·       There are no restrictions on the number of entries in any category from any organization or individual.  HOWEVER:

o   There will be a strict adherence to the entry rules.  So please read the rules for each DIVISION and CATEGORY before you submit an entry.  We will be expecting higher than normal submissions and those that do not meet the rules as we have set them will be notified that their entry is not accepted.  They will have the opportunity to edit the entry to meet the requirements and re-submit before the final entry deadline, but there is no guarantee that later entries will be given this privilege as we get close to the entry deadline.   

Based on feedback from our SVG College Advisory Committee members and many who have entered in the past, we have made several adjustments to the Divisions and Categories that we think will make for a more fair judging process and showcase videos that are made specifically for display in unique environments.  These changes/additions are:

-       Splitting the Collegiate Athletics Division and Collegiate Student Division into 2 sections that focus for the Live Game and Live Non-Game categories.  All other categories will remain in one Division (Collegiate Athletics – All Schools, Collegiate Student – All Schools).  With the outstanding influx in live game and studio production, we have deemed it necessary to make trophies available to be won by more schools, regardless of financial resources. As a result, we will be granting two awards in each of these respective live categories beginning this year. The new Divisions and their dividing lines are as follows 

o   Collegiate Athletics – Network Supported – Institutions who are only eligible for the Network Supported division are those in the Pac-12, Big Ten, ACC (this includes the University of Notre Dame), and SEC, as well as the University of Texas.  

o   Collegiate Athletics – Athletics Supported – For all other NCAA, NAIA, USCAA, NCCAA, ACCA, NJCAA, CCCAA, NWAC institutions. This includes Big 12 schools (other than the University of Texas). Please note that If a school wishes to compete in the Network Supported division despite falling into this division, they are welcome to do so. 

o   Collegiate Student – Network Supported - Institutions who are only eligible for the Network Supported division are those in the Pac-12, Big Ten, ACC (this includes the University of Notre Dame), and SEC, as well as the University of Texas.  

o   Collegiate Student – Athletics Supported - For all other NCAA, NAIA, USCAA, NCCAA, ACCA, NJCAA, CCCAA, NWAC institutions. This includes Big 12 schools (other than the University of Texas). Please note that If a school wishes to compete in the Network Supported division despite falling into this division, they are welcome to do so. 

-       The Outstanding Short Form Fan Engagement category has been divided into two new categories:

o   Outstanding Social Media Video – This category celebrates video content created exclusive for or primarily for distribution to platforms such as Facebook, Instagram, TikTok, Twitter, LinkedIn, and/or SnapChat, as well as any other digital-only apps or platforms.  The entry submitted must still conform to all other submission requirements AND show how the piece of content was displayed natively on the social/digital media platform of choice. This is to ensure that the consumer experience is taken into account in the final judging.

o   Outstanding In-Venue Video – All videos that are created primarily for the purpose of display on a video board in a venue, even if they are repurposed for other platforms. These may include hype videos, PSAs, or other in-stadium messaging.

-       Winners from all Divisions in two Categories will be announced online prior to the in-person live ceremony at the SVG College Summit.  Those categories are:

o   Outstanding Social Media Video

o   Outstanding Program Series

KEY REMINDERS

Please keep in the mind that specific key guidelines need to be followed for your entry to be eligible for judging. Some of the key reminders before submitting your entries are as follows:

-       Entry Eligibility Period

Entries must have originally aired, streamed, been made available for download, or exhibited at a public event between April 6, 2021 and April 5, 2022.

-       Entry Deadline

The final deadline for all entries is April 15, 2022

-       Differences Between the Two “Live” Categories

Entries in the Live Game Production are for live games only. Entries featuring other live events such as Coach’s Shows, Press Conferences, Studio Shows (including National Signing Day), live social media Q&As, and the like, should be submitted in the Live Non-Game Production category.

-       Entries in the “Live” Categories May Not Exceed Five Minutes

Any segment of a live production entered in either of the live categories must be five (5) minutes or less and must be one (1) continuous segment. Highlight reels are not accepted.

-       Entries in the “Live” Categories Must Feature All Live Content

All submissions in these categories must be a segment of entirely live material. No opens, teases, or features should be included in the sampling. 

-       Program Series Entries Must Feature Clips from Three Different Shows

An entry for the Program Series category should include excerpts from a minimum three different shows with the total running time of all combined not to exceed 10 minutes.

-       Special Feature Entries May Not Exceed Eight Minutes

Entries in the Special Feature category are not to exceed eight minutes in length.

-       Special Feature Cannot Be an Excerpt from a Full Program. 

To qualify as a Special Feature, the entry must be a complete separate program element with a beginning, middle and end and not a segment of a longer program.

-       Social Media/Digital Videos should be entered in the format that consumers will experience them.  Please indicate on the entry form any relevant information on production process or goals.

-       In-Venue Videos should contain a full explanation in the entry form of what the intent of the video display is.

-       CSMA Entrants Receive Free Admission to the SVG College Summit (June 13-14, Omni Hotel, Atlanta)

CATEGORIES AND ELIGIBILITY 

On March 1, 2022, a call for entries will be opened to all entities that produce college sports video. 

There are six (6) categories for entry in the College Sports Media Awards that will encompass eight (8) divisions for competition: Professional; College Conferences and Governing Bodies; Collegiate Athletics (Network Supported, Athletics Supported, All Schools); Collegiate Students (Network Supported, Athletics Supported, All Schools). Universities from the U.S. and Canada are eligible.  

The Divisions are defined as: 

Professional – This division now encompasses all television/broadcast networks (be them national or regional), Local TV (OTA) Stations, or independent packagers or production companies.   (For example - ESPN, FOX, NBC Sports, CBS, Stadium, SEC Network, ACC Network, Big Ten Network, Pac-12 Networks are included)

Collegiate Conferences and Governing Bodies – All college conferences and governing bodies within the NCAA, NJCAA, NAIA, and Canada. 

Collegiate Athletics - Network Supported – All member schools of these conferences - SEC, Big Ten, PAC 12, ACC (including Notre Dame) and the University of Texas.  Any Athletics Supported school may submit in this Division if they choose.

Collegiate Athletics - Athletics Supported– All NCAA, NJCAA, NAIA, and accredited institutions in the U.S. and Canada that are not included in the Collegiate Athletics Network Supported Division - These productions are funded, supervised and executed primarily by athletic department employees and their staff (full-time, part-time, freelance, intern, student). 

Collegiate Athletics – All Schools - All NCAA, NJCAA, NAIA, and accredited institutions in the U.S. and Canada - These productions are funded, supervised and executed primarily by athletic department employees and their staff (full-time, part-time, freelance, intern, student). 

Collegiate Student - Network Supported - All member schools of these conferences - SEC, Big Ten, PAC 12, ACC (including Notre Dame) and the University of Texas.  Any Athletics Supported school may submit in this Division if they choose. The production work is completed solely by students (undergraduate or graduate) who are enrolled part-time or full-time at that institution during the time period designated for the content to be produced to be eligible for the awards. In the case of the Live Game, Program or Event category, 80% of the production personnel must be students to be eligible. Students who are paid are also eligible. 

Collegiate Student – Athletics Supported – All NCAA, NJCAA, NAIA, and accredited institutions in the U.S. and
Canada that are not included in the Collegiate Student Network Supported Division. These productions are funded and supervised solely by university employees (athletic or academic). The production work is completed solely by students (undergraduate or graduate) who are enrolled part-time or full-time at that institution during the time period designated for the content to be produced to be eligible for the awards. In the case of the Live Game, Program or Event category, 80% of the production personnel must be students to be eligible. Students who are paid are also eligible. 

Collegiate Student – All Schools - All NCAA, NJCAA, NAIA, and accredited institutions in the U.S. and
Canada. These productions are funded and supervised solely by university employees (athletic or academic). The production work is completed solely by students (undergraduate or graduate) who are enrolled part-time or full-time at that institution during the time period designated for the content to be produced to be eligible for the awards. In the case of the Live Game, Program or Event category, 80% of the production personnel must be students to be eligible. Students who are paid are also eligible. 

Entrants in each of the Divisions will compete for awards in these Six (6) Categories: 

1. Outstanding Live Game Production (time limit of five (5) minutes per entry) – The production of any live college sporting event for linear television, streaming platform, social media platform, mobile application, IPTV, connected device, OTT service, or in-stadium videoboard. If fans can watch the event as it happens, the video qualifies for this category. This includes LIVE GAMES ONLY - press conferences (i.e. National Signing Day), pep rallies, pre- and post- game coverage, etc. are not eligible for this category. Entries must be a contiguous segment of the game. No editing or highlight reels will be accepted. Please do not include show opens or teases – which are eligible in another category. 

2. Outstanding Live Non-Game Production (time limit of five (5) minutes per entry) – Programming that has a connected topic or theme that is produced live for linear television, social media platforms, streaming platform, mobile application, IPTV, connected device, OTT service, or in-stadium videoboard. This includes LIVE highlight shows, press conferences (i.e. National Signing Day), pep rallies, pre- and post- game coverage, coach’s shows, interviews.

3. Outstanding Program Series (time limit of 10 minutes per entry) – Recurring thematic pre-produced content that is both long and short form. To be eligible, a “Series” is defined as no fewer than five (5) episodes consisting of no less than two (2) minutes Total Running Time per episode. These include the following in any of these areas as examples: teams, coaches, players, parents, siblings, historical events, athletic department employees, trainers, medical staff, recruiting, instruction, behind-the-scenes footage, Senior Day, etc. Distribution methods can include linear television, streaming platform, social media platform, mobile application, IPTV, connected device, OTT service, or in-stadium videoboard. Please include excerpts from a minimum three (3) different shows, the total running time of all not to exceed ten (10) minutes. 

4. Outstanding Special Feature (time limit of eight (8) minutes per entry) – Short form video where the subject matter is singular (one college sports subject) and the programming is edited. These include the following in any of these areas as examples: teams, coaches, players, parents, siblings, historical events, athletic department employees, trainers, medical staff, recruiting, instruction, behind-the-scenes footage, Senior Day, etc. To qualify as a Special Feature the less-than-eight (8)-minute video must be a “complete separate element” with a beginning, middle and end and not an “excerpt” of a longer program. Distribution methods can include linear television, streaming platform, social media platform, mobile application, IPTV, connected device, OTT service, or in-stadium videoboard. 

5.  Outstanding Social Media Video  - (time limit of minimum 15 seconds to two (2) minutes per individual entry, six (6) minutes for campaigns) – Video created solely for the purpose of display on social Media platforms (Facebook, Instagram, Tik Tok, etc) or any app or digital only platform, for any purpose directed at creating an action by a consumer or fan. This includes any video created for the purpose of marketing and branding (such as a PSA), or for promotion or sales. This category encompasses message-based videos created for the purpose of promoting a coach, player, sport, announcer, employee, and university or league athletic program, or upcoming events for the purpose of tune-in, sales (tickets, ads, booster), charity, public service, image, awareness of a brand, accomplishments, championships, outstanding athletic and academic achievement, facilities, benefits, etc. For those entering a series of promos to represent a campaign, the maximum is four (4) related promos (total six (6) minutes) per entry.

6. Outstanding In-Venue Video - (time limit of minimum 15 seconds to two (2) minutes per individual entry, six (6) minutes for campaigns) .  Video created for any purpose directed at creating an action by a fan in a venue, arena, stadium, etc using a video board. This includes any video created for the purpose of marketing and branding (such as a PSA), or for promotion or sales. This category encompasses message-based videos created for the purpose of promoting a coach, player, sport, announcer, employee, and university or league athletic program, or upcoming events for the purpose of tune-in, sales (tickets, ads, booster), charity, public service, image, awareness of a brand, accomplishments, championships, outstanding athletic and academic achievement, facilities, benefits, etc. Distribution can only include in-venue videoboard.  For those entering a series of promos to represent a campaign, the maximum is four (4) related promos (total six (6) minutes) per entry.

ENTRY PROCEDURE 

•       The final deadline for all entries is April 15, 2022. 

•       Extensions will not be granted unless there are extenuating circumstances and the request must be made no later than April 10, 2022

•       All entries must be a minimum 30 seconds in length. (with the exception of short form fan engagement where the minimum length is 15 seconds)

•       All entries will be submitted online. 

VIDEO SUBMISSION PROCEDURE – All submissions and payments will be completed on the CSMA platform.  This includes a general registration procedure that must be completed once.  IF YOU COMPLETED THIS REGISTRATION in any year since 2016, YOU CAN LOGIN IN WITH THE SAME ID and PASSWORD.

·      All organizations must complete an online form for each entry.  All videos will be uploaded as part of this entry process.  You can edit your entries at any time up until the final entry deadline.  Once you “Checkout”  your entries are submitted for judging.

·      The Finalists will be announced on May 18, 2022 and posted on the Sports Video Group (www.sportsvideo.org) and SVG College Summit (www.svgcollege.com) website.

·      All entrants will be notified of the nominations via email.


·      This year’s winners will be announced in a hybrid virtual and in-person ceremony prior to and at the SVG College Summit on June 13, 2022 at SVG College Summit.

Submission Eligibility Period 

Entries must have originally aired, been made available for downloading or streaming, or exhibited in public between April 6, 2021 and April 5, 2022. 

Number of Entries Allowed 

There is no limit to the number of entries that can be submitted. Each entry is a separate submission.  Please make sure all entries abide by the requirements outlined in this document.

SUBMISSION REQUIREMENTS

Each submitting entity will be directed to the 2022 College Sports Media Home Page (www.collegesportsmediaawards.com), which contains information about the submission process. All submitting entities will follow the same procedure: 

PROFILE/REGISTRATION: Complete profile registration form. This will enable the submission platform to recognize you each time you come back to edit or submit additional entries. This is required. This will help you manage your entries from a “Home Page” on the site. 

SUBMISSION FORM 

The Next Step is to begin the entry procedure by completing a submission form for each entry. This includes: 

SELECT DIVISION: Each submitting entity will complete a short form that includes selecting the DIVISION that best represents your organization (See above descriptions). 

SELECT NUMBER OF ENTRIES: Select the number of entries that you wish to submit. You can submit as many entries as you want, but each will be on a separate form. THERE IS NO PAYMENT REQUIRED AGAIN THIS YEAR. 

INDIVIDUAL SUBMISSION AND VIDEO UPLOAD: Submission description and video upload. Each submission requires a short form to be completed, followed by a video upload. If you are submitting more than one entry, you will compete another form and upload the accompanying video to that entry. 

EDITING ENTRIES: You will be allowed to edit your entries by going back into the same
profile/forms. The platform will recognize your profile and request a password to gain entry. If you do not complete the entry process all at once, you can continue as many times as necessary to do so. 

BEFORE YOUR ENTRIES WILL BE ACCEPTED FOR JUDGING, YOU MUST COMPLETE REVIEW AND CHECKOUT. THERE IS NO PAYMENT THIS YEAR.  Please contact Andrew Lippe if you have questions about payment at Andrew@sportsvideo.org 

Usage of Entries at Ceremony 

By entering the 2022 SVG College Sports Media Awards in association with NACDA, you are granting permission to have any video submitted to be downloaded and included in a highlight reel of finalists/winners for the awards presentation at the SVG College Summit, at the NACDA Convention in June, and on the College Sports Media Awards website. Entries in the Profession division will not be added to the College Sports Media Awards website. All finalists are required to follow this procedure. Failure to meet this requirement could lead to disqualification. 

Entry Forms 

Entrants must submit a fully completed form for each entry. Entry forms must be authorized by the individual responsible for submission and he/she certifies in authorizing the form that the entry is true and correct to the best of his/her knowledge. In addition, he/she certifies that the video(s) are submitted free of encumbrances and grants NACDA and SVG permission to use the material in conjunction with the College Sports Media Awards process, ceremony, additional presentations, promotion, and publicity surrounding the event in all media. 

ELIGIBILITY CRITERIA 

Category Reassignments 

SVG and NACDA reserve the right to move any entry to a different entry category if, in its judgment, such a move is warranted. Entrants will be notified before a category reassignment is made. Entry fees will not be returned in cases of dispute. 

Errors and Omissions 

SVG and NACDA assume no responsibility for the acts or omissions of those individuals or entities submitting entries pursuant to this notice. All submitting entities and/or individuals are advised to review submissions with respect to correct name credits and other information. We shall accept all submissions that are not in conflict with any of its rules and regulations. Ineligible entries may be disqualified at any stage of the competition. 

Content Submission Guidelines 

1.    All must be college sports subject matter.


2.    All submissions must include the following information as part of the entry: 
a. Title and name of submitting entity

b. Division and Category for each video, along with title of video

c. Contact information (mailing address, email address, direct contact phone number) 
d. Total Running Time for each entry (in Notes Section) 

Editing a Submission to Conform to Maximum Running Time 

IN ALL LIVE CATEGORIES, entries that exceed the maximum running time must be edited to conform to the maximum running time specified in the category entry criteria. Internal editing—i.e. re-editing the content of continuous programming in order to enhance the submission—is not allowed.
In order to edit a broadcast to conform to the maximum allowable running time: 

•       Edit out commercials


•       Consider what’s left to be continuous programming


•       Editing out commercials between continuous programming does not constitute internal editing. 

JUDGING INFORMATION 

• A Blue Ribbon Panel of highly-qualified industry professionals will consider all submissions during the judging period in May-June, 2022. All balloting will be performed online using secure and password-protected procedures. 

• Each judge casts a single ballot. Judges’ votes are not shared with other judges or with members of NACDA or the Sports Video Group unless they are designated CSMA administrators. No Submitting entity may see the judges’ scores.


• All ballots will be tabulated independently. The finalists will be chosen by the judges in Round 1. The winners will be chosen based upon both Round 1 and Round 2 voting. 

ENTRY FEES AND PAYMENT INFORMATION 

- Professional – $0 per entry

- College Conferences and Governing Bodies– $0 per entry 
- Collegiate Athletics – $0 per entry

- Collegiate Student – $0 per entry 

Payments 

THERE IS NO PAYMENT THIS YEAR

PROHIBITIONS & DISQUALIFICATIONS 

Internal Editing 

In ALL LIVE categories, entries that exceed the maximum running time in their category must be edited. Any entries that exceed the maximum time are subject to disqualification. However, the entry cannot have been re-edited for the purpose of enhancing the submission. An excerpt must be a continuous, commercial-free run. Editing out commercials between continuous programming does not constitute internal editing. SVG will make best efforts to notify anyone who is in violation of this entry requirement and will allow a re-submission prior to the entry deadline if time allows. 

Body-of-Work Entries 

A compilation or body of work from a variety of programs and/or series that are not related is permitted only in the Program Series category. Promotional Campaigns fall into this description as well. 

Misrepresentations 

Any misrepresentation of entries will be cause for disqualification. Misrepresentations may include, but are not limited to: misrepresenting programming as original. Should evidence of misrepresentation appear at a later date, the entry will be retroactively disqualified. We will ask for the return of any awarded statuettes or award certificates. 

•       Violations of any other published rules and procedures herein may result in disqualification. Payment submitted with disqualified entries will not be returned. 

TROPHY INFORMATION 

Each winning entry will receive one (1) College Sports Media Award statuette at no cost. If winners require additional statuettes, the request must be submitted by June 30, 2022. These additional trophies will require separate payment and will be shipped to one location only. Honorable Mention and Finalists will receive a certificate for each entry. Customized Trophies may take longer.

QUESTIONS

Please contact: Tom Buffolano of the CSMAs at tom@sportsvideo.org or Brandon Costa of the Sports Video Group at brandon@sportsvideo.org.